At Chiswick House School and St Martin’s College, we don’t just teach; we inspire. As one of Malta’s leading educational institutions, we are driven by a mission to deliver exceptional education while shaping future generations into confident, successful, and fulfilled individuals. With over 400 passionate team members, we are a vibrant, forward-thinking community dedicated to empowering learners to thrive in a fast-paced and ever-changing world.

We are on the lookout for a motivated, proactive, and detail-oriented individual with a passion for secretarial support to join our dynamic team! If you thrive in a fast-paced environment and enjoy a role that is key to the smooth operation of both our office and school, we’d love to hear from you.

Key Responsibilities:

• Oversee the day-to-day activities that keep the school running smoothly.
• Serve as a key point of contact, managing emails from both parents and teachers, and nurturing strong relationships with families.
• Assist with the preparation of engaging presentations and detailed reports.
• Ensure all documentation is accurately prepared when needed.
• Coordinate transportation for school outings and events.
• Prepare school packs and manage cash control sheets.
• Assist with preparations for Mid-Year and Annual examinations.
• Register new students into the school’s Management Information System (MIS).
• Collect and organise data from both teachers and parents.
• Summarise and respond to requests from staff and parents.
• Work closely with teachers and the wider school team to ensure smooth operations.
• Offer guidance and support to teachers, answering queries as needed.
• Manage filing and ensure all documentation is organised.
• Schedule and coordinate meetings efficiently.
• Plan and manage school events and excursions with attention to detail.
• Provide vital support to the Senior Leader for Operations in coordinating teacher and staff replacements when necessary.

Reporting Structure:

The School Administrative Secretary will report directly to the Senior Leaders.

Perks and Benefits:

Enjoy comprehensive healthcare coverage as part of our supportive work environment.

If you’re ready to take on a diverse and rewarding role at a growing and forward-thinking school, we want to hear from you!